Privacy Policy

1.    Introduction

 

1.1.    THE SCOTTISH BORDER TERRIER CLUB is committed to protecting your personal information and respecting your privacy.

1.2.    This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.

1.3.    For the purpose of the General Data Protection Regulation [the GDPR], the data controller is #### (####) on behalf of THE SCOTTISH BORDER TERRIER CLUB.

1.4.    We may update this Privacy Notice from time to time. Please check back regularly to see any updates or changes to this Notice.


2.    Data Protection Contact

2.1.    The contact details for our Treasurer for any data protection queries are as follows:

2.1.1.    ####
2.1.2.    ####


3.      Data Protection Principles

We will comply with data protection law. This says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way.

2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

3. Relevant to the purposes we have told you about and limited only to those purposes.

4. Accurate and kept up to date.

5. Kept only as long as necessary for the purposes we have told you about.

6. Kept securely.

 

4.    Particulars of processing

4.1.    We process personal data about members, judges, ring stewards and competitors/exhibitors to our events. The categories of person about whom we process personal data are described in more detail in the Annex to this Privacy Notice.


5.    Your rights as a data subject

5.1.    The General Data Protection Regulation provides the following rights (subject to some exemptions):

 

5.1.1.    The right to request access to the personal data that we hold about you;

5.1.2.    The right to request rectification of the personal data that we hold about you;

5.1.3.    The right to request erasure of the personal data that we hold about you;

5.1.4.    The right to request restriction of processing about you;

5.1.5.    The right to object to processing; and

5.1.6.    The right to data portability.


 If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer at the details above.


If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO) full contact details for which can be found at https://ico.org.uk/global/contact-us/

6.        How we will use information about you

We will only use your personal information when the law allows us to.
Most commonly, we will use your personal information in the following circumstances:

1. Where we need to perform the contract we have entered into with you.

2. Where we need to comply with a legal obligation.

3. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

We may also use your personal information in the following situations, which are likely to be rare:

1. Where we need to protect your interests (or someone else's interests).

2. Where it is needed in the public interest [or for official purposes].

 

6.1     We will generally process your personal data for contractual necessity in providing membership services and events.  We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. This may include:
6.1.1.    To maintain our records and other administrative purposes, including updating your details and preferences:

6.1.2.    To assist with queries, complaints and dispute resolution;

6.1.3.    For communications related to membership and invitations to participate in canine market research or canine health studies:

6.1.4.    To assist with upholding our club constitution and taking action in cases where there may be a breach of the Club rules or Codes of Ethics.

 

6.2    We will ask for your direct consent IF we intend to use your personal data for marketing purposes. Where our processing of personal data is based on your having given consent, you have the right as a data subject to withdraw that consent at any time.  If you wish to invoke this right, please notify the Treasurer using the contact details set out in Section 2 above.

6.3    You have the right to lodge a complaint with a supervisory authority. In the United Kingdom, the supervisory authority is the Office of the Information Commissioner, full contact details for which can be found at https://ico.org.uk/global/contact-us/

 

7.    Recipients of Data

 

7.1.    We may use service providers to help us provide you with our services. Personal data may be transferred to such service provider, who act for or on our behalf, for further processing in accordance with the purpose(s) for which the data was originally collected or may otherwise be lawfully processed.

7.2.    Such third parties have contracted with us as data processors under the requirements in the GDPR. They are contractually bound to only use personal data for the agreed purpose(s). Relevant persons working for these third parties will have access to your personal data under the terms of the data processor contract, but only to the extent necessary to perform their services for us.

7.3.    These data processors agree to implement reasonable contractual and technical protections, to keep your data confidential, not sell your personal data to third parties and to not disclose your personal data to third parties except as may be required by law, as permitted by us or as stated in this Privacy Policy.

7.4.    In appropriate circumstances we may disclose data to authorised bodies as required by law.

 

 

8.    Visitors to The Scottish Border Terrier Club websites – Cookie Policy
We currently  do  not  use  cookies  on  our  website  but  will  update  this  section  should  this situation change.

 

9.    Contact details

9.1.    Please contact the Data Protection Officer above if you have any questions or concerns about personal data and privacy matters.


ANNEX

This Annex sets out the Scottish Border Terrier Club's  processing of personal data relating to members (including committee members), judges, stewards and exhibitors/competitors at our events.

 

What personal data do we process, why do we process it and what is the lawful basis?

Members

[List personal data processed:]

  • Name
  • Address
  • Email address
  • Telephone number
  • KC Affix/Kennel Name
  • Dog information where appropriate

 

We process your personal data for the following purposes:

[Purpose]

 

[Lawful basis]
  • Provision of membership services including administration and transactional communications relating to membership

 

Contractual Necessity
  • Upholding the Club Rules and Code of Ethics

 

Contractual Necessity
  • Compliance with Kennel Club Rules and Regulations

 

Contractual Necessity
  • Contact you regarding an event or meeting for which you have requested information or submitted an entry form (e.g. by phone, email or online form)

 

Contractual Necessity
  • Contacting you regarding newsletters, invitations and information about club events/meetings

 

Legitimate Interests
  • Distribution of the Club Year Book

 

Legitimate Interests
  • Publication in the Members Year book or on the website (for Committee Members)

 

Consent
  • Contacting you by email to provide related information and information /marketing communications (if any)

 

Consent
       

 


Judges

[List personal data processed:]

  • Name
  • Address
  • Email address
  • Telephone number

 

We process your personal data for the following purposes:

[Purpose]

 

[Lawful basis]
  • Administration and transactional communications relating to judging appointments

 

Contractual Necessity
  • Upholding the Club Rules and Code of Ethics

 

Contractual Necessity
    • Compliance with Kennel Club Rules and Regulations (including sharing relevant required information)

 

Contractual Necessity
  • Publication in the Club judges’ list and for appointments in the show/event schedules

 

Legitimate Interests

 


Exhibitors/Competitors and Meeting/Event Attendees

[List personal data processed:]

  • Name (owner and handler)
  • Address (owner and handler)
  • Email address (owner and handler)
  • Telephone number (owner and handler)
  • Dog information (owner and handler)

 

We process your personal data for the following purposes:

[Purpose]

 

[Lawful basis]
  • Administration and transactional communications for exhibitors/competitors entering our events

 

Contractual Necessity
  • Provision of services relating to our events

 

Contractual Necessity
  • Upholding the Club Rules and Code of Ethics

 

Contractual Necessity
  • Compliance with Kennel Club Rules and Regulations

 

Contractual Necessity
  • Contacting you regarding future events s (e.g. via email & web updates)

 

Legitimate Interest
  • Publication of your name, address and dog information in show/event catalogue or schedule [subject to the right to object]

 

Legitimate Interest
    • Publication of event results on the Club website, annual year book and Facebook page.

 

Legitimate Interests

 

 

 

 

 

 

Non-member Year Book/Club Goods purchasers and News Writers

[List personal data processed:]

  • Name
  • Address
  • Email address
  • Telephone number

 

We process your personal data for the following purposes:

[Purpose]

 

[Lawful basis]
    • Provision of services including administration and transactional communications relating to the Year Book/Club goods

 

Contractual Necessity
  • Upholding the Club’s Rules and Code of ethics

 

Contractual Necessity
  • Compliance with the Kennel Club Rules and Regulations

 

Contractual Necessity
  • Contacting you regarding Year Book, invitations and information about club events/meetings etc.

 

Legitimate Interests
  • Publication of articles and images in our Year Book

 

Legitimate Interests

 


Suppliers

[List personal data processed:]

  • Name
  • Address
  • Email address
  • Telephone number
  • Banking Details

 

We process your personal data for the following purposes:

[Purpose]

 

[Lawful basis]
  • Provision of services including administration and transactional communications

 

Contractual Necessity

 

 


 We also process personal data for the Club’s legitimate interests as we have outlined in the main Privacy Notice (paragraph 6.1). Please be assured that we will always take account of your personal data rights in doing so.

Where do we obtain your personal data from?

 Most of the above personal data is received direct from you (the data subject). However, information may be received from third parties (e.g. Cavalier Impressions who process our online entries).

How long do we hold your personal data for?
 Personal data will be retained in accordance with statutory requirements, Kennel Club requirements and recommendations and the Club’s retention policy which is available on request.

Are you obliged to provide us with your personal data?
 You are not obliged to provide the personal data in question. However, if you do not provide the personal data, we will be unable to perform any contract we have with you for the provision of membership services, judging appointments or event services.

Recipients of your personal data

We disclose data to the following outsourced data processors, in line with section 5 of our main Privacy Policy,  for the purposes of:


Kennel Club
The Kennel Club will hold the personal data of officers of the Club as a part of the implementation of Kennel Club Rules and Regulations. We provide the Kennel Club with details of The Scottish Border Terrier Club’s officers and Challenge Certificate winners at our events in order to meet requirements in the Kennel Club Rules and Regulations.

 

Show Printer
We provide judge, guarantor, show secretary and show entrants’ data to our show printer for inclusion in the show catalogue.

 

Year Book Printer
Our Year Book contains a list of member’s names and addresses as well as our Judges List. Consequently, a copy of the data contained therein is forwarded to our printer for the purpose of printing each edition.

 

Other Canine Societies
We may provide Judges contact information to other canine societies upon request, particularly for Supported entry show requests.

 

Do we use your data for any automated decision-making?
No personal data is processed for automated decision-making


Any financial data arising from a transactional process will be held securely by the Scottish Border Terrier Club in accordance and compliance with all statutory and HMRC requirements.

 

Website Policies

Acceptable Use Policy

Acceptable use policy

This acceptable use policy (“Policy”) sets forth the general guidelines and acceptable and prohibited uses of the scottishbtc.co.uk website (“Website” or “Service”) and any of its related products and services (collectively, “Services”). This Policy is a legally binding agreement between you (“User”, “you” or “your”) and Scottish Border Terrier Club (“Scottish Border Terrier Club”, “we”, “us” or “our”). If you are entering into this Policy on behalf of a business or other legal entity, you represent that you have the authority to bind such entity to this Policy, in which case the terms “User”, “you” or “your” shall refer to such entity. If you do not have such authority, or if you do not agree with the terms of this Policy, you must not accept this Policy and may not access and use the Website and Services. By accessing and using the Website and Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Policy. You acknowledge that this Policy is a contract between you and Scottish Border Terrier Club, even though it is electronic and is not physically signed by you, and it governs your use of the Website and Services.

Table of contents

  1. Prohibited activities and uses
  2. System abuse
  3. Service resources
  4. No spam policy
  5. Defamation and objectionable content
  6. Copyrighted content
  7. Security
  8. Enforcement
  9. Reporting violations
  10. Changes and amendments
  11. Acceptance of this policy
  12. Contacting us

Prohibited activities and uses

You may not use the Website and Services to publish content or engage in activity that is illegal under applicable law, that is harmful to others, or that would subject us to liability, including, without limitation, in connection with any of the following, each of which is prohibited under this Policy:

  • Distributing malware or other malicious code.
  • Disclosing sensitive personal information about others.
  • Collecting, or attempting to collect, personal information about third parties without their knowledge or consent.
  • Distributing pornography or adult related content.
  • Promoting or facilitating prostitution or any escort services.
  • Hosting, distributing or linking to child pornography or content that is harmful to minors.
  • Promoting or facilitating gambling, violence, terrorist activities or selling weapons or ammunition.
  • Engaging in the unlawful distribution of controlled substances, drug contraband or prescription medications.
  • Managing payment aggregators or facilitators such as processing payments on behalf of other businesses or charities.
  • Facilitating pyramid schemes or other models intended to seek payments from public actors.
  • Threatening harm to persons or property or otherwise harassing behavior.
  • Infringing the intellectual property or other proprietary rights of others.
  • Facilitating, aiding, or encouraging any of the above activities through the Website and Services.

System abuse

Any User in violation of the Website and Services security is subject to criminal and civil liability, as well as immediate account termination. Examples include, but are not limited to the following:

  • Use or distribution of tools designed for compromising security of the Website and Services.
  • Intentionally or negligently transmitting files containing a computer virus or corrupted data.
  • Accessing another network without permission, including to probe or scan for vulnerabilities or breach security or authentication measures.
  • Unauthorized scanning or monitoring of data on any network or system without proper authorization of the owner of the system or network.

Service resources

You may not consume excessive amounts of the resources of the Website and Services or use the Website and Services in any way which results in performance issues or which interrupts the Services for other Users. Prohibited activities that contribute to excessive use, include without limitation:

  • Deliberate attempts to overload the Website and Services and broadcast attacks (i.e. denial of service attacks).
  • Engaging in any other activities that degrade the usability and performance of the Website and Services.

No spam policy

You may not use the Website and Services to send spam or bulk unsolicited messages. We maintain a zero tolerance policy for use of the Website and Services in any manner associated with the transmission, distribution or delivery of any bulk e-mail, including unsolicited bulk or unsolicited commercial e-mail, or the sending, assisting, or commissioning the transmission of commercial e-mail that does not comply with the U.S. CAN-SPAM Act of 2003 (“SPAM”).

Your products or services advertised via SPAM (i.e. Spamvertised) may not be used in conjunction with the Website and Services. This provision includes, but is not limited to, SPAM sent via fax, phone, postal mail, email, instant messaging, or newsgroups.

Sending emails through the Website and Services to purchased email lists (“safe lists”) will be treated as SPAM.

Defamation and objectionable content

We value the freedom of expression and encourage Users to be respectful with the content they post. We are not a publisher of User content and are not in a position to investigate the veracity of individual defamation claims or to determine whether certain material, which we may find objectionable, should be censored. However, we reserve the right to moderate, disable or remove any content to prevent harm to others or to us or the Website and Services, as determined in our sole discretion.

Copyrighted content

Copyrighted material must not be published via the Website and Services without the explicit permission of the copyright owner or a person explicitly authorized to give such permission by the copyright owner. Upon receipt of a claim for copyright infringement, or a notice of such violation, we may, at our discretion, run an investigation and, upon confirmation, may remove the infringing material from the Website and Services. We may terminate the Service of Users with repeated copyright infringements. Further procedures may be carried out if necessary. We will assume no liability to any User of the Website and Services for the removal of any such material. If you believe your copyright is being infringed by a person or persons using the Website and Services, please get in touch with us to report copyright infringement.

Security

You take full responsibility for maintaining reasonable security precautions for your account. You are responsible for protecting and updating any login account provided to you for the Website and Services. You must protect the confidentiality of your login details, and you should change your password periodically.

Enforcement

We reserve our right to be the sole arbiter in determining the seriousness of each infringement and to immediately take corrective actions, including but not limited to:

  • Suspending or terminating your Service with or without notice upon any violation of this Policy. Any violations may also result in the immediate suspension or termination of your account.
  • Disabling or removing any content which is prohibited by this Policy, including to prevent harm to others or to us or the Website and Services, as determined by us in our sole discretion.
  • Reporting violations to law enforcement as determined by us in our sole discretion.
  • A failure to respond to an email from our abuse team within 2 days, or as otherwise specified in the communication to you, may result in the suspension or termination of your account.

Suspended and terminated User accounts due to violations will not be re-activated. A backup of User’s data may be requested, however, we may not be able to provide you with one and, as such, you are strongly encouraged to take your own backups.

Nothing contained in this Policy shall be construed to limit our actions or remedies in any way with respect to any of the prohibited activities. In addition, we reserve at all times all rights and remedies available to us with respect to such activities at law or in equity.

Reporting violations

If you have discovered and would like to report a violation of this Policy, please contact us immediately. We will investigate the situation and provide you with full assistance.

Changes and amendments

We reserve the right to modify this Policy or its terms related to the Website and Services at any time at our discretion. When we do, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways at our discretion, such as through the contact information you have provided.

An updated version of this Policy will be effective immediately upon the posting of the revised Policy unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised Policy (or such other act specified at that time) will constitute your consent to those changes.

Acceptance of this policy

You acknowledge that you have read this Policy and agree to all its terms and conditions. By accessing and using the Website and Services you agree to be bound by this Policy. If you do not agree to abide by the terms of this Policy, you are not authorized to access or use the Website and Services. This acceptable use policy has been created with the help of the acceptable use policy generator.

Contacting us

If you have any questions, concerns, or complaints regarding this Policy, we encourage you to contact us using the details below:

https://dodgy.dog/home/index.php/about/contact

This document was last updated on December 20, 2023

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